Online Induction >> Document Verification Software
Published 05/11/2023

Document Verification Software: Best Setup, Guide and Tips

Document verification software is an automated system used to help companies verify the authenticity of documents like IDs, Driving Licenses or Bank Account Statements in order to comply with legal regulations.

What does a typical document-verification process look like? Most document verification systems are configured to scan documents upon signup or submission, detect tampering if any has occurred and ultimately determine the legitimacy of the presented data before allowing access or completing a transaction dependent on that information.

Not only do these tools ensure compliance with KYC (know your customer) regulations but they also provide added benefits such as protecting against identity theft/fraud and increasing overall security for customers sensitive information stored within their system thereby instilling increased user confidence when transacting online - this will certainly become even more essential as businesses increasingly move towards a digital operating model.

There are many good reasons why organisations should consider implementing the use of document verfiication technology within their processes, from critical security protocols to meet stringent industry regulatory standards. Document verification is a major part of contractor management, contractor prequalification and permit to work.

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Common Document Types to Verify


Here is a complete comprehensive list of document types you might setup a verification process for:

- Architect
- Asbestos
- Boilermaker
- Builder
- Carpentry
- Concreting
- Confined Space
- Crane
- Demolition
- Dogman
- Drain Layer
- Electrician
- Engineer
- Excavator
- Fire Consultant
- Fire Fighter
- Fire Technician
- Fitter and Turner
- Forklift
- Fumigator
- Gas Class
- Glazier
- Graffiti Removal
- Hoist Personnel
- Insulator
- IT
- Landscaper
- Lock Smith
- Lift Maintenance
- Load shifting
- OHS Practitioner
- Painter
- Pest Controller
- Plumber
- Refrigeration and Air Conditioning
- Rigging
- Roofing / Guttering
- Scaffolding
- Security Installer
- Site Supervisor
- Surveyor
- Welder
- Working at Heights
- Public Liability Insurance
- Professional Indemnity Insurance
- Workers Compensation

System for Self Verification or Managed

There are two common styles for verification of documents, self managed or managed.

Self Managed Document Verification
In a self managed approach, you might collect the documents as part of your Online Induction and then review and approve them yourself. Using a comprehensive contractor management system or employee induction management system, you can have a registry of staff, all their documents, view and track their licenses and manage reminders.

Managed Document Verification
In a managed approach, specialist would do the entire collection, review and approval for you. Find out more.

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The Benefits of a Document Vertification System

A document verification system is the perfect tool that offers numerous benefits when it comes to data security and protection. A document verification system enables businesses to quickly scan through multiple documents simultaneously with high accuracy. It helps detect inconsistencies and discrepancies in previously verified documents, thereby reducing manual paperwork efforts. Additionally, complex information contained inside these files can be easily extracted accurately with advanced algorithms powering this technology. This allows businesses to save time on tedious tasks which can affect customer service efficiency significantly - meaning ultimately an improved bottom line performance!

By implementing a reliable document verification process in your organization's infrastructure, you can still ensure data privacy while improving operational efficiency too! The use of AI-powered facial recognition technologies will also help keep all sensitive information securely authenticated without requesting additional consent from customers or employees - making remote authentication safer than ever before! Furthermore, all incoming forms are automatically screened against internal regulations as well as outer standards like Sharia law, protecting companies from potential legal issues associated with them containing wrong verifiable data sets or illegal transactions even during pandemics where physical contactless access controls cannot be used properly!

The use of modern document management systems provides various tangible benefits such as reduced risk and improved payment cycle times coupled however with assurance that critical regulatory precautions remain uncompromised at any point in time

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Written by Dr Jeremy Nunn
Founder, CEO

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