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Published 13/05/2024

10 things to include in your Employee Onboarding Checklist

An employee onboarding checklist is designed to welcome and guide new employees into their position within their organisation. An employee onboarding checklist is a document for guidance with two key purposes. It makes sure a new starter knows what is exactly expected of them and it also assists employers to ensure they do not miss any crucial steps in an employee's induction period.

Employee onboarding is a critical process for companies to ensure that new hires are integrated smoothly into the organization. An employee onboarding checklist serves as a guide to help HR professionals and managers systematically cover all necessary steps and tasks during the onboarding process. By having a comprehensive checklist in place, companies can ensure that new employees receive the necessary training, orientation, and resources to set them up for success in their roles. This not only helps in accelerating the integration of new hires but also contributes to higher employee satisfaction and retention rates. The use of an employee onboarding checklist demonstrates a commitment to providing a structured and supportive environment for new employees, ultimately contributing to a positive organizational culture.

Why is an Employee Onboarding Checklist important?

It will form part of your employee onboarding steps. Having an employee onboarding checklist is designed to assist for two purposes - one purpose is for the HR team and manager to overlook the onboarding results and the other is for the new employee to follow through and ensure they are going through everything on the checklist. These employee onboarding checklists are essential to a business because they assist with the integration of employees into a company. It is a major tool to successfully merge a new hire into your business, its culture, and their specific role.

10 things to include

Implementing an employee onboarding checklist is crucial for streamlining the onboarding process and ensuring that no key steps are overlooked. This structured approach helps in standardizing the onboarding experience across different departments and teams within an organization. With an employee onboarding checklist, companies can effectively communicate expectations, provide essential information about company policies and procedures, and facilitate the necessary introductions to key stakeholders. Additionally, having a formalized checklist allows HR professionals and managers to track progress and identify any potential gaps or areas for improvement in the onboarding process. Ultimately, utilizing an employee onboarding checklist is essential for fostering a positive first impression with new hires while setting them up for long-term success within the organization.

Companies should prioritise social connectivity with new employees from the very start. The process will begin from the moment the new starter is sent the job offer. Below are 10 suggestions for a common employee onboarding checklist:

- Providing a pre-day 1 welcome kit to the new employee (company handbook, policies, organisational chart, required forms)

- Instructions for systems and applications
Setting out clear job guidelines right at commencement aids in establishing expectations early - helping eliminate any uncertainty related to role requirements or performance standards further down the road while assuring newcomers are aligned with organizational objectives off the bat.

- Company orientation

- Communication of company expectation

- Company growth plan

- Introduction of the new hire

- Role-focused training
Incorporating learning resources availability within initial weeks facilitates quick adaptation by empowering fresh recruits with tools necessary for skill acquisition tailored towards specific job functions - further aiding in expediting time-to-competence rates across different roles within your enterprise.

- Scheduling of regular check in interactions

- Assigning of a mentor (to assist the employee throughout induction period)
Embedding cultural introductions through colleague meet-and-greets during orientation sessions immediately upon arrival helps foster connections with existing staff right from day one - allowing for smoother integration into team dynamics down the line while reducing potential feelings of isolation or disconnection among incoming employees.

- Practice assessments

Having an employee onboarding checklist will contribute to your company's consistency with hiring, create a smoother and more efficient onboarding process and structure with every new employee that joins your company. This will have a huge impact on their overall engagement with the business. Set your new hires and HR department up for success with an accessible and easy-to-use employee onboarding checklist software today. Click here for a free demo on how we can create this for you and your business.

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