Online Induction >> Staff Induction

Staff Induction
- Best Practice Setup and How to Create One

The staff induction process begins before an employee's first day and continues long after. It is an opportunity to allow you to inform your employees of what they need to know to work at your company, to understand what you expect of them, what your company values are and what your company stands for. With this in mind there is a good chance that your company's induction has room to be improved upon, whether it just needs a simple tweak or a complete overhaul. The staff induction might form part of your overall employee induction process.

There are many ways to go about improving it and some are better than others. To help with this we've compiled some general tips to ameliorate your induction process.

Giving new staff the best welcome on their first day

A big part of any induction is to make your employees feel welcome. One way of doing this is to make sure you have everything ready prior to their commencement, which may seem pretty obvious, however it goes a long way towards making a good first impression. For example, when your new employee is ready to begin work it helps if they have everything they need to be able to do so. It doesn't send a great message if they are waiting around, unable to do anything because their computer/desk isn't ready, or they need to get specific training on your procedures.

Meet the team staff induction

Introducing them to other people in the company, particularly those in their area and also making sure to give them the contact details of said people in the company can help them to feel connected. Making sure they have a clear job description to help alleviate the pressures associated with a new job and company. Make sure that they feel their role is going to be an important one.

Providing an easy way for your new employees to give feedback whether it's to you directly, using an online portal, email or through some other way can also relieve stress. Establishing a system for you to review their performance and provide aid can also be useful.

Creating an online staff induction

Finally, don't neglect the possibility of setting up the induction online as it offers great advantages such as allowing your new employees to come into the company already knowing the basics. Other advantages can include orientation videos and pictures of the worksite, examples of the work done by your company as well as the work that they are expected to do. It allows you to imbue the presentation with your company's style and theme allowing your audience to get a true feel of what you expect of them. It can also be far more cost effective in the long run both in terms of money and hours.

Help new staff understand emergency procedures, policies and procedures

There's a lot of materials to get through in a staff induction, particularly safety materials through to HR policies and procedures. A lot of these areas might be typically found in an employee induction pack. Commonly in a staff induction you might have:

- emergency assembly area
- safety hazards to be aware of
- site access and after hours access procedures
- how to report an incident
- emergency evacuation procedure
- fire wardens
- HR policies
- site specific procedures and new starter procedures
- workplace policies

This might be done using an induction checklist. The next stage might be to measure what staff training is further needed as part of your performance appraisal system.

Collecting licences from new staff

How do you ensure your staff are qualified and have the right certifications and licences for their job role? As part of the staff induction you might collect important licences that pertain to the specific job role of the new staff member. Tools to do this include licence management software that both collect, verify and ensure licences remain up to date and valid.

Try creating a staff induction online

Using an online staff induction builder you can setup your staff induction online or use existing templates and resources to quickly deploy a staff induction to new starters.