QR Code Check in System: Guide, Tips and Setup
Online Induction >> QR Code Check inPublished 25/08/2025
A QR Code check in system is a simple process of verifying the identity of visitors entering a building or area. It works by scanning an individual's smartphone or personal identification card to quickly confirm that they are properly registered for their visit before being allowed entry.
When using a QR Code check-in system, visitors no longer have to wait for long periods at an entry point for confirmation - instead they can scan their own barcode-style code into the terminal and be granted access in seconds. This also helps keep track of who comes and goes throughout any given period; data which can be tracked and applied towards analysis where necessary.
This new way of checking individuals into buildings has improved safety measures all round as it regularly reassesses temporary passes, visitor access levels and other important details all within its software database - giving much greater peace of mind when managing security risk management or crowd control situations. Additionally, it can save businesses on administration costs associated with manual validation processes too; making quick work out seemingly complicated procedures!
View QR Check In Templates, Forms and Examples
The Benefits Over Traditional Check In Methods
QR Code check in system has become the preferred way for businesses to verify attendance and track overall operations. It is a method which requires scanning of contactless code through a mobile device at the point of entry or exit, thus making it simple and integrated within existing IT infrastructure. Every business aims to make their day-to-day operations easier and this system helps them alleviate redundant paperwork while still remaining compliant with laws and regulations. So, let's explore what are the benefits of using such an innovative check-in system:
Some of the benefits include:
Time savings - With QR Codes, businesses can save a lot on labour time as employees need not stand in long queues or fill out forms during checking in/out process anymore; rather, they can just scan their codes quickly via their phones and get done with it in no time!
Cost reduction - Manual labor costs related to traditional paper systems vanish as data recording steps are automated eliminating tedious tasks like manual punching/sorting cards owners do not want that extra burden due bills etc . Moreover , you will reap greater cost benefits from deploying such systems if you have multiple production lines operating together tightly synchronized processes like factory assembly lines. This results strongly increased productivity reducing total processing time substantially adding more capacity into available staff hours .
No hardware or app required
No need for tablets or other hardware, just print out a QR code poster and stick it on the wall. No app required either, some users hate having to download 'yet another app'. With our QR code sign in system, no app is required to use it.
The biggest benefit about using QR Code Check In System Sign-In Process is that businesses no longer need extra staff members stationed at every entrance just for checking people in - now they only need someone who monitors whether each visitor scanned their codes correctly through its wireless communication interface before allowing them inside. Not only does this eliminate manpower costs but also provides added convenience since guests don't have stand around waiting while other visitors finish signing in one by one like was done traditionally.
Staff simply scan a QR code to check in and out, no app to download, just scan and check. A really easy way to enable staff to check in and out on site.
Example QR Code Check in
Contactless sign in setup (try scanning this QR for an example):
The Check in Process
By utilizing a QR code attached to each visitor's smartphone, guests can quickly scan the code at an entry station for your location or event. At this point, all necessary information such as names and contact numbers will be stored into a secure database which can then be viewed from any device. With this set up, it becomes much easier for visitors to show their ID or tickets upon request which makes the whole process faster and simpler compared to traditional methods used in the past.- arrive on site and scan the QR code
- cross checks induction status
- cross checks nature of work (if a high risk task, could link to a permit to work)
- capture photo
- capture next of kin
- show emergency content
User Friendly Check in Method
QR Codes provide a new user friendly way for employees check into work. They are easy-to-scan codes found on devices such as tablets, cell phones and need only be scanned using mobile apps or web browsers once they arrive at a workplace premises. Upon scanning, QR Codes allow employers to automatically register an employee's time in/out by recording relevant information; allowing them to track attendance status for payroll calculation purposes. Not only does this eliminate long forms and outdated paper signups but can also help with scheduling reviews quickly when needed.
Setup different Geo locations as QR code posters for easy check in and out.
Attach other workflows to the process too:
- Permit to Work
- Contractor Management
Registry of who is on site
Using our QR code check in system, you can maintain a registry of who is on site right now just off QR code check ins. To make sure people are actually where the QR code is (not just a picture of a QR code) you can setup GPS checks too that cross check their geo location against their QR code scan.Platform to Generate Different QR Codes for Different Locations & Sites
Using our QR code check in system generator, you can set up different QR codes for specific sites and locations around your workplace. Each QR code is unique and when scanned will enable a personalised site specific sign in process where you can identify who the person is signing in, present them with content (such as an emergency procedure), capture their photo and even setup notifications and other sign in workflows all from scanning a QR code. You'll then see a registry of who is on site and for recurring sign ins, all they have to do is scan the QR code again to check in and out. They won't need to go through the entire sign in process again, it will remember them and they just click a button for quick sign in and out.Ready to setup your own QR Code Check in System
View examples, templates, forms and checklists
